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1. #MICROSOFT CLOUD FILE SHARING THROUGH EXCHANGE ACCOUNTS HOW TO#
2. #MICROSOFT CLOUD FILE SHARING THROUGH EXCHANGE ACCOUNTS SOFTWARE#

Configuring the recommended security features.In particular, the Microsoft Secure Score Test scans and monitors your Microsoft 365 identities, applications, devices, data and infrastructure and suggests improvements. The first step in protecting the data you store in Microsoft 365 is to use the security features that its Security and Compliance Center provides.

#MICROSOFT CLOUD FILE SHARING THROUGH EXCHANGE ACCOUNTS HOW TO#

How to Overcome Microsoft 365 Cloud Security Concerns By that time, the native audit logs are gone. GDPR does not specify a retention period, but it requires organizations to be able to investigate breaches, which can take well over a year to surface. Many compliance standards require storing audit logs for far longer than that. For example, HIPAA requires logs to be retained for six years. Microsoft 365 stores audit logs for a short time, from just 90 days to a maximum of one year. Understand that the audit log shows only events that occurred after auditing was enabled. Similarly, to audit email mailboxes, an administrator must turn on mailbox auditing. Disabled Audit LogsĪudit recording is not enabled by default in Microsoft 365 an administrator must manually turn auditing on. Keep in mind that MFA is not enabled by default for global administrators. To reduce the risk of these powerful accounts being compromised, you can set up multi-factor authentication (MFA) in the Security and Compliance Center. If hackers manage to take over a global admin account, they can change critical settings, steal valuable data and leave backdoors to enter again. The centralized administration model in Microsoft 365 allows all administrators to have global credentials, which grant access to every user’s account and content. Hackers and cybercriminals often target administrative accounts in their attacks in order to gain access to elevated privileges.

#MICROSOFT CLOUD FILE SHARING THROUGH EXCHANGE ACCOUNTS SOFTWARE#

Similarly, malicious software or hackers who take over a user’s account are enabled to access more data and systems than necessary. Excessive rights increase your risk of a data breach because users can accidentally or deliberately expose or steal more data than they should. Users often wind up with more permissions than they need to do their jobs. With Microsoft 365, a user can share a single file, or they can share an entire folder, which grants access to all the files currently in that folder and all its subfolders, as well as any new ones created there. External Users and Guest Access in Microsoft Teams: A Complete GuideĪny time files are shared outside of an organization, they become vulnerable.Microsoft 365 Guest Users and External Access: The Complete Guide.If you access your email from different computer or device, it will look like some of your previously downloaded messages have been deleted. To access the email after it's downloaded, you have to use the same computer.

Once email is downloaded to your computer, it's deleted from the server. POP email is downloaded from the Exchange Server onto your computer.

IMAP allows for limited calendar storage but does not support collaborating on a calendar with other users. With IMAP, email in your Inbox, Deleted Items, Sent Items folders are synchronized between your device and the server. When you read an email message using IMAP, you aren't actually downloading or storing it on your computer instead, you're reading it from the Exchange Server.

IMAP, like Exchange ActiveSync, is a method for accessing your email wherever you are, from any device. It allows you to access your email even when you're not connected to the Internet. When you access or read your email, you aren't actually downloading or storing email on your mobile device instead you're reading it from the Exchange Server. Here are the possibilities - ask your business or school how your Exchange account is set up:Įxchange ActiveSync MAPI/HTTP are methods for accessing your Exchange email, usually from a laptop, phone, or tablet. This will determine how your email works. When your business or school sets up their Exchange server, they choose what method your Exchange account uses to access email on the server. Your contacts and calendar are saved there, too. When you use an Exchange account, your email messages are delivered to and saved in your mailbox on the Exchange server.